Pinckney Community Public Library

Board of Trustees Meeting

Monday, December 14, 2009

 

PRESENT:  Bill Wismont, Vice President; Joan McCloskey, Treasurer; Kate Pratt, Trustee; Judy Carney, Trustee; Mary Press, Secretary; Hope Siasoco, director; Marcia Spicer, staff.

CALL TO ORDER at 6:25 P. M. by Bill

 

CORRECTIONS/ADDITIONS TO AGENDA—No additions to the agenda.  Joan made a motion to accept the agenda as presented and Mary seconded the motion.  All approved.   Agenda accepted. 

 

READING OF MINUTES FROM NOVEMBER 16, 2009 BOARD MEETING –Joan made a motion to accept the minutes as presented and Bill seconded the motion.  Motion passed.

 

PRESENTATION OF BILLS—Joan made a motion to accept the Paid bills for December.  Bill seconded the motion.  Bills are approved.

 

OLD BUSINESS:

    • TLN Changes to Plan of Service Vote—Joan made a motion to reject the TLN  plan of service for it does not reflect,  as stated in the Library Network Plan of Service, the  current changes made in November 2009.   Kate seconded the motion. Discussion done.  All approved.  Motion passed.  “TLN Changes to Plan of Service” is voted down by the trustees.
    • Update to Circulation Policy – Tabled until January 2010 meeting
    • Option Energy proposal—Tabled until February 2010 meeting
    • Building “Event Board”—Tabled until January 2010 meeting

NEW BUSINESS:

  • Reports:
  • Library Progress Report---Open House will be Wednesday,  Dec. 16th which will include children’s crafts, Victorian carolers and refreshments.
  • Report is  on file. 
  • Friends Group Report---Next meeting will be January 7th at 6:30 P.M. with  Mary and Joan  attending.   The Friends reported that they attended St. Mary Christmas Bazaar on Dec. 5th.  
  • Treasurer’s Report—Reviewed and is on file
  • Bookkeeper Report—Items of note: 1) Purchase of a Children’s book display case that was paid by the library and reimbursed by the Friends is under the “6800—Non-budgeted Operational Expense” account. 2) The board was made aware of an outstanding credit from our vendor “Brodart” that was made in 2003. The credit was not applied correctly into our accounting software. The amount was over $800 and the library has currently spent all but $17.00 of this outstanding credit.  There will be changes our “985—Books” line item in our end-of-year financial report because of this.   Marcia is working with Dianne, our bookkeeper, and Brodart to correct this problem.   Monthly Bookkeeper’s Report on file
  • Issues:
    • Library Board Annual Officer Elections—Joan made a motion to appoint  Bill to the position of President.  Kate seconded the motion.  Kate made a motion to appoint Joan to the position of Treasurer.  Mary seconded the motion.    Bill made a motion to appoint Mary to the position of Secretary.  Judy seconded the motion.  Judy made a motion to appoint Kate to the position of Vice President.   Mary seconded the motion.  All approved.    Motion passed for all positions.    
    • Board Meeting Schedule 2010—All approved to stay with the same time and day  for the meetings in the year of 2010. (3rd Monday of the month at 6:15 P.M.)
    • 2010 Board Term Appointments--- Joan made a motion to accept the 2010 Board Calendar with the following changes:   Kate’s appointed date for her term from the township will change to November instead of April.    Under Holidays: the date for Good Friday is the 2nd o f April, Easter the 4th of April.  Christmas Eve and Day and New Years Eve and Day will be on a Friday and Saturday.  The library will be closed on those days.  Kate second the motion.  Motion passed for the 2010 Calendar. (See attached 2010 Board Calendar)
    • 2009 Budget Readjustments/Adoption of 2010 Annual Budget---Joan made a motion to accept the 2009 budget readjustments as presented and Kate second the motion.  Discussion done.  All approved.  Motion passed for the 2009 budget readjustment. (See attached)
    • ADOPTION OF 2010 annual budget---Bill  made a motion to accept     
    •      the 2010 budget as presented with the Income being  $399,040.00  
    •      (three hundred and ninety nine thousand and forty dollars) and the
    •      Expense will be $ 398,468.00 (three hundred and ninety eight 
    •      thousand and four hundred and sixty eight dollars) Kate second the 
    •      motion.   Discussion done.  Motion passed for the 2010 budget.
    • 2010 January Library Visits and Library Staff Holiday Dinner----An in-service staff dinner and library visiting day will be combined into one day in January.  Date to be announced. The library will be closed on this day.

NEW BOARD ISSUES---Joan made a motion to put the evaluation of Hope, with the signatures of the Board members, into the director’s personnel file and in the closed session minutes.  Kate seconded the motion.  Motion passed. 

 

CALL TO THE PUBLIC   No response.                                                                                                         

 

ADJOURNMENT – Joan made a motion to adjourn the meeting.  Judy seconded the motion.  All approved.   Bill adjourned the meeting at 7:56 P.M.

 

 

Respectfully submitted,

 

 

Mary Press