Pinckney Community Public Library

Board of Trustees Meeting

Monday, May 18, 2009

 

 

CALL TO ORDER:  Meeting called to order at 6:23 P.M. by Christine Weber, president.

Present:  Christine Weber, president; Bill Wismont, vice president; Joan McCloskey, treasurer; Mary Press, secretary; Hope Siasoco, library director; Anne Render, staff.

Absent:  Kate Pratt

 

CORRECTIONS/ADDITIONS TO AGENDA— Hope asked to add “Evaluation of Library’s Utility Consumption” under New Issues.  Joan made a motion to accept the agenda with the correction.  Mary seconds the motion.  All agree.  Motion passed.

 

READING OF MINUTES FROM APRIL 20, 2009 BOARD MEETING— Joan asked to change “NEW Boar Issues” to “New Board Issues”.  Joan made a motion to accept the minutes with the correction.  Bill seconds the motion and motion passed.

 

PRESENTATION OF BILLS:

  • May Bills for Review— Bill made a motion to accept the May bills. Joan seconds the motion.  All agree and May bills will be paid. 

OLD BUSINESS:

  • Board of Trustees & Director’s Annual Review Update—Christine presented the board with the Board of Trustees and Director Business Management Review.  She asks that we review it and discuss it in June.
  • Library Short Term & Long Range Goals Update—Christine presented us with a worksheet.  Discussion done with items added.  Under short term, Memorial Funds and New library or expanding and where do we go.  Under Long term, fundraising and planned giving was added.  
  • NEW BUSINESS:
  • Reports:
  • Library Progress Report/Director’s Away Times Reports-Hope reported that the website is revised. The library now has a “PayPal” donation button so that donors may make them online using a Credit or Bank Card. Report on file.
  • Friends Group— Bill reported that the Book Sale was the topic of the May Friends Meeting.  The Book Sale will be at the Village School building.  Friends are asking for volunteer help starting on Tuesday May 19th at 5:30 P.M.  Christine moves to accept the bill for an extra trash pick up to accommodate the trash generated at the book sale.  Bill seconds the motion.  All agree and motion passed.
  • Treasurer’s Report—Christine made a motion to take $ 200,000 (Two hundred thousand dollars) from the general fund to purchase a new CD from National City brokerage.   Joan seconds.  All agree and motion passed.  Report on file.
  • Bookkeeper Report—Report on file. 
  • Issues:
    • Evaluation of Library’s Utility Consumption—Gary Morris from “Volunteer Energy” reported back to us after reviewing the library’s Consumers bills.  He stated that we are a commercial building and are with Consumers and that we are getting a good rate.  His company (Volunteer Energy) cannot provide a better price. (see attached letter)
    • OCLC Interlibrary Loaning—Joan made a motion to continue with OCLC until we are charged a fee for use.  Bill seconds the motion.  All agree.  Motion passed.
    • Proposed Closing the Library on Saturday, May 23, 2009 before Memorial Day, Monday, May 25, 2009—Joan made a motion to close the library without pay on May 23. The library will be closed for May 25, Memorial Day.  Christine seconds the motion.  All approve. 
    • Proposed Closing the Library or Half-Day Hours on Friday, July 3, 2009, before the 4th of July Closing—Joan made a motion to close the library all day on July 3rd without pay.  Christine seconds the motion.  All approve.
    • Proposed Closing the Library on Saturday, September 5, 2009 before Labor Day, Monday, September 7, 2009—Joan made a motion to close September 5th.   Christine seconds the motion.  All approve.
    • Library Staff Salary and Director Salary/Benefits—Joan made a motion to table both of these until August.  Christine seconds the motion.  All approve.
    • Fundraising and Alternative Funding for Libraries Workshop on April 22, 2009—Joan and Hope reported on the workshop and would like to have  a presenter come to the library to do a work shop to give us more information regarding Endowments.

NEW BOARD ISSUES--- No response

 

CALL TO THE PUBLIC--- No response

 

ADJOURNMENT  Joan made a motion to adjourn the meeting at 8:18 P.M. and Bill seconds the motion.  All approve.  Christine adjourned the meeting. 

 

Respectfully submitted,

 

 

Mary Press