Pinckney Community Public Library

Board of Trustees Meeting

Monday, November 16, 2009

 

PRESENT: Bill Wismont, Vice President; Joan McCloskey, Treasurer; Kate Pratt, Trustee; Judy Carney, Trustee; Mary Press, Secretary; Hope Siasoco, Director; Tyra Schmitter, staff.

 

CALL TO ORDER at 6:22 P.M. by Bill Wismont, Vice President.

 

CORRECTIONS/ADDITIONS TO AGENDA Joan made a motion to accept the agenda as presented and Bill second the motion.  All approved.  Agenda accepted.

 

READING OF MINUTES FROM OCTOBER 19, 2009 BOARD MEETING Joan made a motion to accept the minutes as presented and Bill second the minutes.  All approved.  Minutes approved. 

 

PRESENTATION OF BILLS

 

  •  November Bills for Review Bill made a motion to accept the Paid bills for November.  Joan seconded the motion.  Bills are approved.

OLD BUSINESS:

    • Announcement: Judy Carney has been approved by the township board as trustee for the Library Board and the Library Board welcomed her. 
    • Livingston Co. Trustees & Directors Dinner & Discussion on October 28, 2009 at 6:30-8:30pm---Joan, Hope and Judy reported that the dinner was very good. Jim Pletz, director of TLN reported that state aid has gone down and it was discussed on how it will affect us.   Howell library reports that they can host this county meeting next year but will not be able to organize it.  The Library Board reported to Hope that we would like these meetings to continue.
    • Update on changes to Library Card Sign Up during November elections---Unfortunately, the library could not set up a table for library card sign up during the November 2009 elections. However, we’ve discovered that some changes need to be made in the Circulation policy and it will be rewritten and reviewed at the January meeting.
    • 2009 Budget Readjustments---Joan made a motion to do the 2009 readjustment and the 2010 budget at the December meeting.  Kate seconded the motion.  All approved.  Motion passed.

NEW BUSINESS:

  • Reports:
  • Library Progress Report----Regarding the TLN 2010 TLN Membership Survey Modified Service Request, Joan made a motion to reject the first proposal—Proposition A: Suspend indefinitely Inter Library Loan (ILL) services.  Kate seconded the motion.  Discussion done and trustees voted to turn down the motion.  Motion is defeated.  Bill made a motion to accept Proposition A with the option that TLN look into charging ILL services as a fee based service.  Kate seconded the motion.  Discussion done.  All approve motion. Motion passed.   Bill made a motion to accept the Proposition B second proposal—to reduce delivery service schedule from six to five day schedule and impose a fee structure based on use of service (See Attached)—and Judy seconded the motion.  Discussion done.  All approve.  Motion pass.  We will stay with TLN for this coming year, but Hope will research or look into other possible Cooperatives that we might decide to go with in the future if necessary.
  • Friends Group Report---The Board members will be more attentive with the friends group.     Joan will attend the December 3rd meeting. 
  • Treasurer’s Report---Reviewed and is on file.
  • Bookkeeper Report---Reviewed and is on file.
  • Issues:
    • 2009 Library Auditors---Bill, Joan and Hope interviewed 4 different auditor companies. Joan made a motion to hire Campbell, Kusterer & Co. P.C. to be our auditors.  We will sign a 5 year contract for $14,000 at $2,800 per year. Kate seconded the motion.  Discussion done.  All approve.  Motion passed.
    • TLN Changes to Plan of Service Vote----Joan made a motion to table until the December board meeting.  Bill second the motion.  Motion passed. 
    • Building and Community Relations Coordinator/ILL Backup Staff Position--- Kate made a motion to fill this position as a senior staff member with 24 to 32 hours a week of a work week.  Pay to be determined later.   Mary seconded the motion.  Motion passed.   
    • Option Energy---Joan made a motion to table this until February.  Mary seconded the motion.  Motion passed
    • December 2009 or January 2010 Library Visits---Joan made a motion to allow Hope to close the library for one day to allow the staff to attend a day of visiting other libraries.  Date will be determined.   
    • Building “Event Board”---Joan made a motion to table this until the January meeting.  Kate seconded the motion.  Motion passed. 
    • Bill made a motion to go into close session at 8:50 P.M to do the Director’s evaluation.  Joan seconded the motion.  Motion passed.
    • Bill opened the meeting at 9:05 P.M. to the public.   
    • Director’s Evaluation—A copy of the evaluation will be signed by the board members and attached to the Closed meeting session minutes. 

NEW BOARD ISSUES:  Joan made a motion to have the December Board meeting on December 14th, 2009.  Kate seconded the motion.  Motion passed. 

 

CALL TO THE PUBLIC---No response

 

ADJOURNMENT----Joan made a motion to adjourn the meeting and Judy seconded the motion.  Bill closed the meeting at 9:10 P.M.

 

Respectfully submitted, 

 

 

Mary Press