Pinckney Community Public Library

Board of Trustees Meeting

Monday, October 19, 2009

 

PRESENT:  Bill Wismont, Vice President;  Joan McCloskey, Treasurer;  Kate Pratt, Trustee;  Anne  Render   staff;  Linda Van Blaircum , Friends Representive; Mary Press, Secretary;  Hope Siasoco, Director.

 

CALL TO ORDER @t 6:19 P.M. by Bill Wismont, Vice President.

 

AGENDA:  Joan made a motion to accept the Agenda as presented.  Kate second the motion. All approve.   Agenda approved.

 

MINUTES FROM SEPTEMBER 21, 2009 BOARD MEETING: Joan made a motion to accept the minutes as presented.  Bill seconded the motion.  All approve and motion passed.

 

PRESENTATION OF BILLS: Joan made a motion to accept the Paid bills for October as presented and Bill seconded the motion.  Bills are approved.

 

OLD BUSINESS:

    • Livingston Co. Trustees & Directors Dinner & Discussion on October 28, 2009 at 6:30-8:30pm- Hope, Joan and Mary will be attending the meeting and will report back at the next board meeting. Hope will invite Judy Carney, possible new board member, to attend the meeting as well.
    • 2009 Adult Summer Reading Program Report- Hope gave the report and is on file.

NEW BUSINESS:

  • Reports:
  • Library Progress Report/Director’s Away Times Reports---The process of hiring an auditor for the 2009 Library Audit was discussed. Interviews will be done with auditors who submitted proposals. Report will be given at the November meeting.  Kate made a motion to discontinue the DIRECTOR AWAY TIMES monthly report.  Joan seconded the motion.  All approved.  Motion passed.
  • Friends Group Report---Linda reported that the digitization of the microfilm copies of the Pinckney Dispatch is being put on the library’s web site.
  • Calendar for 2010 is being put together and will be ready to sell after the first week in December. Friends will be selling Calendars in the St. Mary Christmas Bazaar in December. The book sale in May was good and plans for next year are in process.  
  • Treasurer’s Report---- Joan reported on library investments and report is on file.
  • Bookkeeper Report---- reviewed and is on file.
  • Issues:
    • 2009 Interlibrary Loan Statistics---Anne gave report and report is on file. 
    • Library Card Sign Up Drive @ the Twp. Hall during November-----Hope got permission from the township to be at the election center for library card sign-up November 3rd.  Mary, Bill and Joan will work at the voting section from 4-8 P.M.
    • Report on Salem South Lyon meeting on Fundraising for Libraries—
    • Hope and Joan attended the meeting and gave the report and gave ideas on fundraising and asked for the board to bring ideas on fundraising after the 1st of the year.
    • 2009 “Friends & Family Fun Walk” report---Joan made a motion to discontinue a Run or Walk as a money maker and if people ask to continue one, that it would have to be as a library program and not a fundraiser. Kate second the motion.  All approve.  Motion passed.
    • Budget Readjustments for 2009----Report given and will be voted on in November
    • Invitation from Putnam Twp. to attend Oct. 22, 2009 “Livingston County Municipal Summit” at the Crystal Gardens in Howell---No board members will be able to attend.

NEW BOARD ISSUES---Bill ask that an “event board” be posted on the outside of the building. Hope will look into this and report back to us in the November meeting.

 

CALL TO THE PUBLIC---No response

 

ADJOURNMENT--- Joan made a motion at 8:45P.M.to adjourn the meeting.    Mary seconded the motion.  All approve.  Meeting adjourned by Bill.

 

Respectfully submitted, 

 

 

Mary Press