Pinckney Community Public Library

Board of Trustees Meeting

Monday, September 21, 2009

 

CALL TO ORDER—The meeting is called to order at 6:19 P.M. by Joan McCloskey, treasurer, standing in for Bill Wismont, vice president.     

Present: Joan McCloskey, treasurer; Kate Pratt, trustee; Mary Press, secretary, Hope Siasoco, library director; Sara Castle, staff; Linda Moskalik, PCS Assistant Superintendent for Finance & Operations representing the Pinckney Schools;  Judy Carney, public; and Bill Wismont, vice president

Absent:  Christine Weber, president

 

CORRECTIONS/ADDITIONS TO AGENDA—Joan made a motion to move the Pinckney Schools representative after the Presentation of Bills.  Kate made a motion to accept the agenda as corrected and Mary second the motion.  Motion passed.

 

READING OF MINUTES FROM JULY 20, 2009 BOARD MEETING—Mary made a motion to accept the July minutes, Joan second the motion and all approved.

 

PRESENTATION OF BILLS:

  • August & September Bills for Review—Joan made a motion to accept the paid bills as presented.
  • (Note: Bill Wismont joined the meeting and took up his duties as vice president.)
  • Pinckney Community Schools----Linda Moskalik came to explain the proposed School Bond that will be on the ballot in November.  Visit the web site at www.PCS2009BOND.ORG to have your questions answered.
  • OLD BUSINESS:
    • Governor’s EO & Senate’s Proposed Cut to State Aid---Hope reported on what is happening in Lansing with the governor and libraries.  1. It looks like the State Library of MI will stay whole and intact and recognizing MeL and MeL Cat as a vital state resource. 2. The governor amended her Executive Order to keep the position of a state librarian. 3.  The governor included the $10 million for MEL in her budget proposal. Hope ask that we continue to call our congressmen and thank them for their help, but press for them to keep their promise to maintain the $10 million dollars of State Aid to Public Libraries in order to maintain MeL and MeL Cat.
    • Library Staff Salary and Director Salary/Benefits (Tabled from May 2009 Meeting)---Mary made a motion to accept the proposed raises to staff and director as presented and to start Oct 1st 2009 and to continue this raise in 2010  Kate second the motion.  Discussion done. All approve and Motion passed. (See attached)
    • Update on ARRA Broadband Funding—Hope reported that it is still in progress.  However since the Pinckney Library is already part of the schools’ broadband, this will not affect us directly. Should we be asked to provide a letter of support, Hope will provide one.

NEW BUSINESS:

  • Reports:
  • Library Progress Report/Director’s Away Times Reports—Hope gave the directors’ report and is on file.  Friends and Family Fun Walk will be on Saturday Oct. 10th, 2009.  Kate made a motion to pay as many needed staff members to work the walk and give them the opportunity to donate their wages for the day.  Joan second.  All approve. Motion passed.
  • Treasurer’s Report—The report is accepted as presented and is on file.
  • Bookkeeper Report—The report is accepted as presented and is on file.  Joan made a motion to present the board only with a copy of the most recent balance sheet each month and to stop printing the monthly payroll service report.  Kate second the motion.  Discussion.  All approved and motion passed.
  • Issues:
    • 2009 Tax Rate Request (Form L-4029)---Tax Form No. L4029 ---2009 request was filled, signed and submitted to the Putnam Township Clerk and the Livingston County Clerk.  2009 Tax Rate Request is computed at .9562 with Mary Press and Christine Weber signing the request.  Report is on file. 
    • 2009 Summer Reading Program Recap—Sara reported on the Children’s Summer Reading Program and stated the 2009 Summer Reading Program was a great success. Hope will give the report on the adult reading program next month
    • 2009 Mid-year Statistics & Annual Comparisons—See attachment
    • TLN Membership Changes to Plan of Service—Jim Pletz, new TLN Director, came to visit our library and would like to visit our Board at a future board meeting. Regarding the change in TLN service, we may be charged $ 750.00 for the 2009-2010 budget year. 
    • Board invitation from Salem-South Lyon Library Board of Trustees---Joan and Hope will be attending. 
    • Digitization of Pinckney Dispatch Microfilm project---- The total amount is $ 4,633.17 (four thousand six hundred thirty three dollars and seventeen cents) charged by the Graphic Sciences, Inc. of Royal Oak, Mi. for digitization of the current Pinckney Dispatch newspapers that are on microfilm. We will be using the $ 2,941.85 (two thousand nine hundred forty one dollars and eighty five cents) from the Pinckney Area Historical Society grant money for the digitization of the Pinckney Dispatch microfilm collection that was approved from May 17th 2007 Board meeting, and the remaining amount will be paid for by the Friends Group.   
    • September is Library Card Sign Up Month—Ideas were given to find a way to get out to the public to sign up people for a library card.  Some ideas were sending out fliers to school and attend open house and do a sign up during election day, Hope will look to get permission to do these things.
    • Tech Support Contract---Joan made a motion to continue with Mark Kaczmarek and accept his proposed month-to-month letter of agreement (see attachment) with the change on the third paragraph to read as follows: “I will commit to be available on site at the Library at least one day per week if needed”. 2nd proposal to hire someone locally for daily tech emergency.  Bill second the motion.  Discussion.  All approve and Motion passed.

NEW BOARD ISSUES

      • Board Member Resignation—Hope announced that Christine Weber has resigned from the board.  Bill Wismont will be President until our next time to appoint positions.

 

 

CALL TO THE PUBLIC No response.

 

ADJOURNMENT  Joan made a motion to adjourn the meeting. Kate second the motion. Motion passed.  Bill adjourned the meeting at 8:20 P.M.  

 

Respectfully  submitted, 

 

Mary Press